Page 21 - Seafarers---_Pension_Fund_Annual_Report_2020_s

Auditing firm: Annual Report of the Board
At its meeting on 1 April 2020, the Delegation of the Seafarers’ Pension Fund
selected PricewaterhouseCoopers Oy (PwC) to serve as the auditing firm for the Seafarers’ Pension Fund 2020 Annual Report
Fund.
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Compliance function
The Board of the Seafarers’ Pension Fund approved the ethical principles for the
Fund and related training has been provided for the entire personnel. The ethical
principles are complemented by the internal guidelines of the Fund. Leading
Legal Counsel Leevi Sandberg serves as the Compliance Officer of the Fund.

Internal audit
In 2020, the internal audit focused on pension decision processing. In August
2020, the Board decided on the measures as required by the internal audit report.

Data Security and Data Privacy

In all its activities, the Seafarers’ Pension Fund complies with the
legislation, regulations and rules related to data security, data privacy and
information processing.

The Fund has defined internal data security and privacy
responsibilities, data protection procedures and also specified data
security and privacy requirements concerning the activities and services
of external stakeholders. In addition, personnel have been provided with
guidelines and training. The aim of the data security and privacy policy
of the Seafarers’ Pension Fund is to protect the information, especially
personal data, information systems and services that are essential for the
Fund’s operations, both in normal and exceptional circumstances, by
means of administrative, physical and technical measures.

Through data security and privacy control, it is possible to manage the
risks related to data privacy and data security. As part of our own control, we
pursue to ensure appropriate data security within the environment in which
information systems are used. The Fund has conducted its own control
under the direction of those responsible for data security and data privacy.

During 2020, the Seafarers’ Pension Fund has further developed its
data security and privacy in collaboration with the parties involved in the
earnings-related pension system as well as with selected partners.

No data protection anomalies were detected in 2020.

Communications

The main aim of the communications of the Seafarers’ Pension Fund
is, through appropriate communication methods and channels, to
provide our customers and stakeholders with clear, reliable and expert
information concerning the seafarers’ pension system and the activities
and operating conditions of the Fund.

The primary communications channels include our website (in Finnish,
Swedish and English) and the Albatrossi magazine. The website renewal
project is currently underway and, in addition to the selection of the
new system platform, it involves the upgrading of the visual identity and
structure. The site, which complies with the EU Accessibility Directive, was
launched in early 2021 once the content production was completed. As
compared to the previous website, the new site offers more multilingual